Department of Co-Operative Governance and Traditional Affairs
Administrative Support and Co-ordination Officer (five years contract)
- Reference Number: REFS/021504
- Directorate: Office of the MEC
- Number of Posts: 1
- Package: 849 702.00 per annum (all-inclusive package)
- Enquiries: Caiphus/ Andy, cell: 071 474 7078/51
Requirements:
- Matric plus NQF 7 qualification in Social Science, coupled with a minimum of 3-5 years working experience at supervisory level.
- Competencies: Broad knowledge and understanding of the functional areas covered by the executive authority’s portfolio; Proven management competencies; Working knowledge of the political and parliamentary processes in South Africa; Knowledge and understanding of legislative framework governing the Public Services; Conflict Handling; Financial Management; People management and empowerment; Strategic management and planning; Project Management; Computer Literacy; Presentation and report writing skills; Stakeholder relations; Ability to work in a team, individually and under pressure; Ability to interpret and implement public service legislation and regulations; Honesty; Pro-active and articulate; and a valid driver’s license.
Duties:
- Develop, implement and maintain systems, registers and databases to monitor and manage the flow of documents to, from and within the office of the executive authority.
- Compile correspondence, submissions and cabinet memoranda as required.
- Study, edit and comment on submissions to be submitted to the executive authority for consideration.
- Manage the procurement and maintenance of equipment and administer the budget in the office of the executive authority.
- Manage logistical support in the office of the executive authority.
- Develop, implement and maintain a filing system for the office of the executive authority.
- Manage the registry of the office of the executive authority.
- Ensure that documents are classified in accordance with the MIS prescripts and are handled in accordance with their classification.
- Brief the Chief of Staff on matters with regard to the executive authority’s portfolio on the agenda of Cabinet/executive council.
- Liaise with senior managers in the institutions within the executive authority’s portfolio.
- Co-ordinate the activities of the executive authority’s office.
- Manage the distribution of memoranda to Cabinet/executive council members.
- Manage the distribution of documents and submissions to the relevant legislature and standing/portfolio committees.
- Keep record of decisions of Cabinet/executive council and alert the Chief of Staff and executive authority of actions to be taken and due dates.
- General supervision of the employees in the office of the executive authority.
- Quality control of the work delivered by supervisees.
- Advise supervisees with regard to all aspects of the work.
- Serve as the formal disciplinary authority with regard to supervisees.
- Ensure that all supervisees are trained and developed to be able to deliver work of the required standard efficiently and effectively.
Notes:
- It is our intention to promote representivity (race, gender, and disability) in the Public Service through the filling of these posts. Preference will be given to people with disabilities.
- Applications should be submitted strictly online at or and it should be accompanied by a most recent Z83 form and comprehensive Curriculum Vitae (CV). Certified copies of qualifications and Identity will be submitted upon request (no postal or hand delivery applications will be accepted).
- It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualifications Authority (SAQA).
- Following the interview and exercise, the selection panel will recommend SMS candidates to attend a generic management competency assessment.
- The certificate for entry into SMS and full details can be sourced by the following link: .
- Preference will be given to female applicants for SMS posts.
- Correspondence will only be limited to shortlisted candidates. If you have not been contacted within 3 months of the closing date of this advertisement, please accept that your application was unsuccessful.
Employer: Department of Co-Operative Governance and Traditional Affairs
Location: Johannesburg
Closing Date: 16-09-2024
Criteria Questions:
Do you have a Matric plus NQF 7 qualification in Social Science or relevant field of study?
Do you have 3-5 years working experience at supervisory level?
Do you possess the following competencies: Broad knowledge and understanding of the functional areas covered by the executive authority’s portfolio; Proven management competencies; Working knowledge of the political and parliamentary processes in South Africa; Knowledge and understanding of legislative framework governing the Public Services; Conflict Handling; Financial Management; People management and empowerment; Strategic management and planning; Project Management; Computer Literacy; Presentation and report writing skills?
Do you have a valid driver’s license?
Please Note:
- Due to the large number of applications we envisage receiving, applications will not be acknowledged. If you do not receive any response within 3 months, please accept that your application was not successful.
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