Debtors Team Leader
Bluespec Holdings
2023-08-02 Gauteng - Sandton
Job Ref #: DTL
Industry: Accounts
Job Type: Permanent
Positions Available: 1
An exciting Debtors Team Leader Role is available.
Job Description
Job Functions:
Managing collections and ensuring that collections targets are met. Managing age analysis, claim numbers and stages within acceptable Group Standards.
Job Responsibilities:
1.Ensure the achievement of monthly collect ions targets.
Adhere to monthly target forecasted and calculated according to Group Standards. Ensure collections targets are met monthly and debtors ageing is within accepted parameters including stages. Ensure Bordereaux statements are accurate as well as invoices are sent out timeously. Ensure outstanding items on the debtor’s recon are minimal as well as stages. Optimize cash flows. Liaise with all departments to ensure timeous posting. Ensure salesforce are captured accurately and timeously.
2.Manage and control costs to achieve/exceed budget.
Ensure that credit notes and losses to FAM are minimised. Analysed discrepancies and irregularities and ensure that it is rectified. Check all credit notes passed onto AP and AR before approval/decline and ensure effective communication of these adjustments to the creditors team. Justify reasons for not keeping to SLA to ensure bad debt is minimised until clean-up is completed.
3.Establish internal controls to deliver efficient processes and systems.
Maintain debtor’s client data base, opening new clients, setting up AR business partners, blocking inactive accounts. Monitor and drive outstanding Stage 3claim numbers daily to meet acceptable rollover target and client SLA. Escalate operational queries n stage to operations to be investigated and finalised.
4.Prepare and complete financial budgets, information, and reporting.
Prepare daily comprehensive stage reports as well as daily posted reports. Provide weekly cash flow projections forecast. Identify problems, notify management and resolve. Provide ad hoc information and reporting to Debtors Manage as and when required.
5.Ensure internal and Group governance and compliance standards are met at all times.
Stay updated on industry and legislative changes. Ensure high quality invoicing and collection procedures are adhered to. Ensure all team members follow accounting principles.
6.Management of Dreamtec relationship
Liaise with the designated person in First Assist on ant Dreamtec amendments, queries and errors.
7.Training, coaching, and knowledge sharing to staff.
Continuously identify areas of training needs and upskilling staff. Provide the necessary coaching and knowledge sharing to staff where required. Encourage co-working and motivate staff. Drive performance management and conduct regular performance appraisals!
Job Requirements
Job Requirements:
5 Years Debtors Experience 2 Years Supervisory Experience National Diploma Microsoft (all suite) – advanced Accumatica, Dreamtec and Salesforce