This employee will play an important role in fostering key relationships with our clinical preceptors by accurate processing and collection of credentialing documents required for clinical student rotations. Important tasks related to this are maintaining professional communications with students, clinics, and preceptors as well as attention to detail, strong organizational skills, and the ability to work independently.

This employee will also participate in the day-to-day operations of the clinical year by providing administrative support to the clinical team throughout the student’s final year of the program. This is a key staff role that is integral to maintaining a sufficient inventory of clinical student rotation sites around the state.

The mission of the University of Utah Physician Assistant Program is to improve the quality of health and access to care, with a commitment to the medically underserved, by educating students to become highly proficient, socially conscious, and accountable physician assistants (PAs) in the primary care model.

Responsibilities

Assist with clinical site and preceptor recruitment by regularly solicit requests for clinical placements in the St. George and southern Utah areas. This may include ordering food, swag, or other items, attending lunches, and/or visiting offices and coordinating visits.
Manage Preceptor Clinical Medical Education ( CME ) for preceptors in St. George and southern Utah areas. Review evaluations and generate CME Certificates on quarterly basis.
Assist with collection and maintenance of clinical preceptor affiliation agreements for the program.
Verify clinical preceptor licensing information regularly, may include contact with preceptors for updated licensing information which will be the responsibility of this individual to input into the EXXAT system.
Assist with collection and maintenance of required credentialing documents for all student rotations, mainly for SG campus, including input into EXXAT system. Prior knowledge of the EXXAT system is not required, training will be provided.
Manage St. George Clinical Schedule with collaboration with faculty. Make sure that each student has a confirmed rotation as soon as possible but no less than 30 days before the start of their rotation is up to date, rotations are in Exxat, and all parties involved are notified of any changes made.
Work with the Director of Clinical Education and the course directors of didactic clinical experience to ensure adequate preceptors and clinical sites for clinical year students and DCE students.
Communicate with students about efforts being made to fill empty slots as outlined. Work with clinical year faculty and staff to promptly address student clinical rotation needs.
Answer student questions in a professional and prompt manner via email, in person, and telephone communications.
Manage and approve student absences. Ensure absence’s meet handbook policy, students are contacting all parties involved of time away from clinic, all absences are properly documented in Exxat. Review urgent time off requests that are submitted via Google form and enter information into Exxat. Discuss any concerns or requests that are outside of the permitted absences with the clinical team.
Assist with various needs of the clinical year students including end of rotation exams, return visits, and any events during clinical year. Manage SG students’ PAEA requirements related to exams.
Assist with renewing liability insurance and liability verifications for current students and graduates looking for employment verification.
Assist with Worker’s Comp Claims – Process Worker’s comp claims for students.
Answer clinical preceptor and faculty questions in a professional and prompt manner daily via email, in person, and telephone communications.
Assist with additional PA program activities, such as Procedure Days, labs, community engagement, events, exam proctoring, and other duties as needed.
Keep minutes of clinical team meetings.
Attention to detail, good customer service skills, strong organizational skills, and the ability to work independently are important for success in this position.

• This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Minimum Qualifications

Bachelor’s degree in a related area or equivalency (one year of education can be substituted for two years of related work experience), and two years related experience required. Demonstrated human relations and effective communication skills also required.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

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Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: reports may be submitted at oeo.utah.edu

This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

* Do you have a related Bachelor's degree or equivalency? (2 years related work experience may be substituted for 1 year of education)
- Yes
- No
* Do you have two or more years of experience related to the design, development, and delivery of curriculum for educational programs?
- Yes
- No
* Do you have previous work experience in a college/university environment?
- Yes
- No

Required Documents Resume Cover Letter Optional Documents Addendum to the University of Utah - Veteran Only - Call 801.581.2169 after submission Appropriate discharge document (such as a DD-214 – Member Copy 4) – Veteran Only – Call 801.581.2169 University Human Resource Management
250 East 200 South, Suite 125 Salt Lake City, UT 84111
Contact us: (801) 581-2169 By Email:
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