Job details

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Pay

R350 000 a year

Job type

Full-time

Location

Johannesburg, Gauteng

Full job description

GENERAL PURPOSE

The Creditors Supervisor is accountable for the entire credit granting process, including the consistent application of a credit policy, periodic credit reviews of existing customers, and the assessment of the creditworthiness of potential customers, with the goal of optimizing the mix of company sales and bad debt losses.

RESPONSIBILITIES

Accounts Payable
1. Capturing:
  - Assisting with capturing invoices on ad hoc basis when required
  - Approving workflows on Oracle
2. Reviewing:
  - Ensuring credit clerks capture to correct allocation with correct VAT treatment
3. Reconciliations:
  - Co-ordination and control over supplier statement requesting ensuring completeness of supplier statements for each month
  - Review of creditor reconciliations to ensure correct/accurate detailed reconciliations are prepared between supplier statements and Oracle
  - Ensuring company policy is adhered to as regards payment submission documentation:
  - Invoice (ensuring that it meets SARS valid tax invoice requirements)
  - PO
  - Budget Tracker
  - Statement
  - Review that payment is only effected on (signed by correct ALM level, budget tracked and PO)
  - Meeting with department administrators and creditor clerks to discuss long outstanding items on reconciliations/paperwork submissions that are required
4. Monthly reporting:
  - Running a creditors age analysis report after each pay cycle to review
  - Ensure ad hoc payments get captured in Oracle and clear from report
  - Co-ordination and control over clearing age analysis of items that are 60 days or longer in arrears (OVERDUE)
  - Investigate unpaid items and escalate paperwork with relevant department administrators
  - Meeting with creditors on a rotational basis to build supplier relationships
  - Database Management (softcopy and hardcopy)
  - Supplier name and details
  - Service provided
  - BEE cert – valid?
  - Credit application returned and filed?
5. Payment Cycles:
  - Payment cycle dates and submissions - ensure adherence to 13.00 deadline
  - Review of supplier payment batches (EFT) - payment batch agreed to reconciliation amounts/supplier bank details per paperwork/final status on STD bank online
  - Saving soft copy of final EFT batches as retained proof of payment
  - Co-ordination and control over submission of payment summary for >R350k Wednesday by 10.00
Procurement
- Co-ordination and control over ensuring adherence to procurement policy in terms of adding suppliers to database/approval of suppliers
- Assist with month-end reconciliation of creditors control against age analysis
- General accrual process management – identification, maintenance, etc.
Bank and Cash
- Co-ordination and control over ensuring all ad hoc payments processed outside the system have been communicated to FA - & capture & reconcile
- Co-ordination and control over ensuring all bank reconciliation items communicated by Snr Bookkeeper/FA are cleared timeously
- Co-ordination and control over ensuring all returned supplier payments have been identified, corrected and appropriate communications are sent inter-departmentally as well as to external suppliers themselves

EDUCATION :

Matric
Degree BCom Accounting or equivalent

EXPERIENCE:

At least 5-7 years of experience in an accounts payable/creditors role, with at least 2-3 years in a supervisory or management capacity.
Solid knowledge of financial regulations and relevant legislation.
Experience with ERP/accounting systems (e.g., SAP, Oracle, etc.).
Professional certifications (e.g., CIMA, ACCA) will be advantageous.

Closing Date : 30 September 2024

Important: Correspondence will only be entered into with short listed applicants. Should you not hear from us within four weeks, please consider your application unsuccessful.

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South Point Management Services (Pty)Ltd.

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Creditors Supervisor