Project Administrators work on assigned projects under the supervision of a project manager. They will make use of the full spectrum of tasks in the project life-cycle of engineering and in-house company projects.

Tasks:

Assist with the coordination and completion of all project administrative tasks, including technical documentation, budget and deliverable tracking, and compliance reviews
Coordinate project communications and documents and communicate these with external clients, subcontractors and internal project team members
Coordination of engineering design and tender documentation for delivery to clients and project teams
Perform general project administrative tasks, including recording and distribution of minutes, preparation and issue of project documents
Contribute to in-house administrative tasks and maintenance of systems and procedures
Occasionally travel to client’s premises for meetings (local or international)

Responsibilities:

Contribute, as part of a team, in the successful completion of projects
Timely completion of administrative tasks as requested by project managers
Communication and interaction with clients, sub-consultants and project team members
Document control which includes the issuing and recording of all incoming and outgoing project documents
Maintain deliverables list/document register for projects
Support subcontractors with documents for the duration of projects
Assist in the development and enhancement of project reporting

Development:

On-the-job training, learning and development to stay up to date with tools, processes and procedures in engineering and company improvement projects

Job Specification

The person is an organised individual, who attends closely to detail while coping with multi-tasking and project teamwork. This person must be highly motivated, communicate well (both verbally and in writing) and enjoy working in a fast-paced, collaborative team environment as well as be adaptable and flexible in dealing with a variety of people and situations.

Minimum Requirements and Competencies:

An appropriate diploma or degree together with training/experience in project/business administration or related disciplines. In exceptional circumstances, candidates without a diploma / degree will be considered but only if they have substantial relevant experience
Advanced computer skills, especially word-processing (Word), spreadsheets (Excel) and other MS Office applications
Strong verbal and written communication and interpersonal skills
Demonstrated personal and administrative skills and experience

Useful Experience:

Familiarity with consulting engineering, construction and/or mining industry
Project management and administration, financial reporting and budgeting
MS Project or equivalent project management software
Exposure to business management software e.g. VantagePoint or equivalent as well as library/document control systems e.g. BIM260, Aconex

Personal characteristics:

Ability to work well in an office and in a team role
Willing to learn and update IT skills
Ability to work hard, independently and act professionally at all times
Ability to multi-task, prioritise and keep up to date with several projects at any time
Attention to detail and a commitment to high standards of work and deliverables
Initiative and flexibility to occasionally work long hours to make project deadlines

Please send the following to:

Email:

Subject Line:Project Administrator Position

Academic transcripts
Your Curriculum Vitae and contactable references
A covering letter explaining why you are the right candidate for the job.

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Paterson & Cooke

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