Job Advertisement: Administrative Coordinator

Location: Paarl

Are you a detail-oriented and proactive individual with a knack for organization? We are seeking an Administrative Coordinator to support our operations and ensure the smooth running of our daily activities. If you’re ready to make an impact in a dynamic environment, we’d love to hear from you!

Key Responsibilities:

Report Management: Prepare and submit accurate reports on a regular basis, analyzing data to provide insights for operational improvements.
Fleet Management: Maintain and oversee the company’s fleet vehicles, ensuring they are in good working condition, scheduling regular maintenance, and tracking usage.
Job Scheduling: Oversee daily job scheduling, coordinating with teams to optimize workflows and ensure timely completion of tasks.
Administrative Support: Provide general administrative support, including managing correspondence, organizing files, and maintaining records.
Communication: Act as a liaison between different departments, ensuring clear communication and efficient collaboration on projects.
Invoicing: Manage the invoicing process, ensuring timely and accurate billing for services rendered, and follow up on outstanding payments.
Data Capturing: Accurately capture and maintain data related to service calls, repairs, customer feedback, and inventory to support decision-making and reporting.

Qualifications:

High school diploma or equivalent; a degree in business administration or a related field is preferred.
Proven experience in an administrative role, preferably with responsibilities related to fleet management and scheduling.
Strong organizational skills and attention to detail.
Excellent communication skills, both written and verbal.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with scheduling software.
Ability to multitask and work effectively under pressure.

How to Apply:

If you’re ready to take on a challenging and rewarding role, please submit your resume and a cover letter to with the subject line "Administrative Coordinator Application."

Application Deadline: 24 October 2024

Job Type: Full-time

Expected Start Date: 2024/11/01

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National Fitment Solutions

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Administrative Coordinator