Are you a dedicated and diligent professional? Interested in Financial Administration for the Public Sector? If so, read on, as we may have just the role for you. Join the Belfast City Council as a Business Assistant (Finance) today!

*Your Duties:*
* Oversee procurement processes, purchase orders, and direct payments in line with council procedures.
* Assist in preparing documentation for quotations/tenders, maintain the procurement database, and help evaluate tenders.
* Resolve invoice queries and ensure compliance with staff, meeting deadlines.
* Manage petty cash, floats, and recoupments.
* Maintain grant payment records and liaise on grant issues.
* Prepare weekly/monthly income and VAT returns following procedures.
* Support income control, sales ledger, and debt management.
* Help manage departmental systems and improve processes for efficiency.
* Provide management information on finance and performance, coordinating with managers.
* Maintain effective records management.
* Advise on finance, procurement, and performance matters.
* Assist in identifying business support needs, developing systems, procedures, and staff training.
* Manage and train assigned support staff.
* Assist with budget monitoring, reviewing variances, and ensuring accurate records.
* Support preparation of financial returns for council and government.
* Assist with annual revenue estimates, updating financial info.
* Represent the officer when required.
* Participate in council’s selection interview process.
* Adhere to council policies, including customer care, equal opportunities, health and safety, and safeguarding.
* Participate in council training and support newly appointed staff.
* Enhance the council’s reputation and undertake other duties as needed.

*Your Profile:*

*Experience:*
* Assisting in the preparation, review, and analysis of budget and financial reports, and processing related financial transactions.
* Handling income receipts, including reconciliations, or processing orders for goods/services according to relevant procedures.
* Supervising staff in an office environment, managing workloads and priorities.

*Skills and Attributes:*
* *People Management:* Ability to lead and promote teamwork, build rapport, and support staff development through training/mentoring.
* *Technical Knowledge:* Understanding of financial systems to advise on departmental financial matters.
* *Communication: *Strong verbal and written communication skills for interacting with a wide range of people.
* *Customer Care: *Ability to meet the needs of diverse internal and external customers.
* *Teamwork:* Effective collaboration with others to achieve team goals.
* *IT Skills:* Proficiency in specialist software and Microsoft Office.
* *Decision Making & Problem Solving:* Analytical approach to decision making and resolving operational issues.
* *Organisational Skills:* Ability to prioritise tasks and consistently meet targets and quality standards.

*Shortlisting Criteria: Council reserves the right to shortlist applicants who:*
* Have five GCSEs (A-C), including English, or equivalent qualifications, or have passed a relevant assessment test and been appointed to a similar role.
* Can demonstrate at least two years of relevant experience in each of the areas listed above.

*Your Benefits:*
* £14.44 per hour.
* Pension Contribution,

*Additional Information:*
* Full time, Temporary.
* 08:30-17:00, Monday-Friday.
* Location: Cecil Ward Building, Belfast.

_If this role isn’t for you, Lynn Recruitment sources a broad range of career opportunities to choose from. Get in touch via 02890234324 to find out more._

_Lynn Recruitment is an equal opportunities employer and adheres to all current employment legislation. Please note only those candidates shortlisted may be contacted._

Job Type: Full-time

Pay: £14.44 per hour

Expected hours: 37.5 per week

Benefits:
* Company pension
Schedule:
* Monday to Friday

Education:
* GCSE or equivalent (preferred)

Work Location: In person

Reference ID: RQ1360238

Lynn Recruitment

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Business Assistant (Finance)