Job Description

Ellis Recruitment Group is a global leader in staffing for IT professionals. Since 1999, our three niche IT recruitment brands have offered a seamless service to clients looking to engage permanent employees and contractors.

We’ve worked hard to build our network of talented, driven individuals. Day after day, they place highly skilled people in the most rewarding roles within prestigious global organisations from our offices in London, Richmond, and Houston Texas.

The organisation has recently received Private Equity Investment from Mobeus Equity Partners – a London based Private Equity House, and has ambitious growth plans in Europe and North America over the next five years.

The Role:

At Ellis Recruitment Group, our team thrives in a hybrid work environment, with a unique opportunity to engage with clients and candidates on a global scale. This role offers international exposure, allowing you to build valuable relationships across diverse markets.

As a key member of our dynamic team, you will report directly to the Head of Contracts. This role not only positions you within an established and growing business but also empowers you to bring fresh perspectives and innovations to our contracts processes and procedures.

We are seeking an enthusiastic and proactive contract professional, eager to take a hands-on approach in developing and refining a top-tier contracts function. If you are passionate about continuous improvement and want to play a pivotal role in shaping the future of our contract management, this opportunity is ideal for you.

Key responsibilities include:

Overseeing the complete lifecycle of contract creation and management, from initial drafting to execution and completion.
Managing contract extensions, ensuring smooth transitions from start to finish.
Ensuring all relevant documentation is accurately updated, organised, and stored in compliance with company policies.
Keeping the CRM system fully up to date with critical information pertaining to contractors, sales staff, compliance, and finance.
Handling timesheet administration using RSM InTime/ARAP, including onboarding new contractors, assigning approvers, and overseeing compliance.
Coordinating the compliance documentation process, ensuring all necessary materials are completed and stored correctly.
Regularly updating and maintaining the compliance drive to ensure all records are current and accessible.
Supporting contractors with IR35 assessments and reassessments, ensuring compliance with applicable regulations.
Assisting contractors with W8 determinations and providing guidance where necessary.
Handling contractor-related management tasks, including payment processing, compliance inquiries, and timesheet management using RSM InTime.
Managing purchase order (PO) processes, ensuring accuracy and timely execution.
Collaborating closely with the Head of Contracts to continuously improve internal processes and workflows.
Assisting with the submission of timesheets and performing ongoing monthly maintenance for timesheet accuracy and compliance.

Key Skills and Experience:

Minimum of 2 years' relevant experience in contractor management, compliance, or sales support, demonstrating a strong understanding of contract processes.
Customer-focused mindset, with the ability to confidently handle queries through face-to-face interactions, phone calls, and written communication in a professional and responsive manner.
Excellent organisational abilities, with proven skills in multitasking, prioritising workloads, and managing time effectively in a fast-paced environment.
Proficient in Microsoft Office and Excel, with a keen eye for detail and the ability to produce accurate and insightful reports.
Skilled with technology and systems, with the capacity to quickly learn and adapt to new platforms and software as needed.
Strong alignment with Ellis Recruitment Group’s core values of being Collaborative, Connected, Ethical, and Engaged, contributing to a positive team culture and client relationships.

We believe in the power of diversity and are committed to creating an inclusive environment where everyone’s contributions are valued. As an equal opportunity’s employer, we uphold strong values of respect, collaboration, and fairness.

Apply Now!

Send us your CV today and take the first step towards joining Ellis Recruitment Group!

Ellis Recruitment Group

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