Job title : Admin Controller - Stellenbosch, Cape Town
Job Location : Western Cape, Cape Town Deadline : December 13, 2024 Quick Recommended Links Key Responsibilities:
Strategic & Financial Results
- Successful delivery of the Record to Report strategy to maximize accuracy and efficiency.
- Effective and efficient delivery of departmental admin performance.
- Assist department to ensure that all financials for business plans and budgets are effectively developed and aligned to meet business and department objectives.
- Monthly reconciliation reports completed
- Assist department with monthly and weekly reporting duties
- Participate in Internal and External quality control and audit processes.
- Department calendar Ad-hoc basis, timeously, complete Approved annual business plans and budgets
- Within budget guidelines Agreed Net Cost achieved Captured accurate and timeously (Opex and Profit centre)
- Distribute comprehensive monthly reports and follow up on variances of 5% and above
- Minimal Variance Reporting and Income Statements in line with budgets
- In accordance with Internal Control Checklist QMS Procedures followed
Operational Results
- Effective and efficient delivery of department admin management and controls.
- Purchase Requisition or Purchase Orders captured accurately
- Processing of goods receipts for services
- Assist / follow up of outstanding accounts
- Accurate and timeous capturing of the daily transactions
- Create customers and processing of invoices for intergroup services
- Processing of journals
- General financial administration and drawing and circulation of financial and business performance reports to assist management
- Perform filing and maintain admin housekeeping
- Ensure that the QMS (Quality Management System) forms are updated and maintained
- Create purchased orders for department
- Feedback from managers on quality of work - accuracy and speed
- Maintaining confidentiality
- Monthly Procurement ICC Reports from Internal Auditors correct and on time performed daily
- Daily clearance of relevant SAP line items
- Document numbers captured and updated on SAP
- Confirmation sheet on Share drive/Livelink
- Follow up on Sundry Customer/Payable Account
- Correctness and according to QMS procedure
- Workflows completed
- Relevant and valid information included
- According to ICC Procedures
Customer & Relationship Results
- Build effective relationships with external and internal stakeholders
- Provide a high standard of customer service to all internal and external customers
- Attend weekly Admin meetings and relevant departmental meetings on ad hoc basis
- Customer survey form and feedback from Brand Homes Joint Ventures and food/restaurants; Vendors
- Team meetings held every week, agenda, minutes and action plans implemented and followed.
Innovation & Improvement Results
- Innovation and business improvements in support of operational and sales goals
- Participate in departmental projects
- Implement a standardised programme to ensure cost efficiency
- On-going and as required
- Bulk purchasing implemented at Brand Homes
Leadership Results
- Take responsibility of own performance goals and personal growth
- Culture Shaping Survey IDP in place
- Managing your career (EPMS Scorecard and Career Plan in place)
- Culture Shaping Index
- Success Factors Analytics
Education & Experience:
- Tertiary Accounting Training (University or Technical College)
- At least 5 years of experience in administrative and financial services and controls
- SAP Knowledge
- PR Skills (Friendly, Courteous, Professional, Helpful)
- Computer Literate
- Good Team Player
- Administrative / Management jobs
