Lovisa is fast-fashion Retail
Lovisa is global, and its growth is infectiously energetic.
See us at careers.lovisa.com
Position Purpose and Expectations:
- Leasing administration assistance for the Lovisa stores and support offices globally.
- Approval of rental payments, rent reviews and general lease requirements.
- Responsible for month end accruals and whole of life cycle of Lease payments.
- Responsible for bank guarantee process/cash deposit and fitout contribution process for Lovisa business globally (new and renewals).
- Work closely with the finance and property departments on lease and property queries.
- Maintain data leasing software product (Lease Eagle).
- Generate weekly reports to support Leasing Executives globally.
- Assist with the administration and compliance of leases.
- Ensure property databases are kept up to date with correct data including lease expiry date, renewal dates, landlord lease incentives, Base Rent, Outgoings (and other terms and conditions).
- Be the “central point” of call for lease related matters to ensure the team has knowledge of what is required under the lease.
- Support and work alongside other members of the Lease Administration team, the Leasing team and all team members within the Property department.
Key Responsibilities:
- Reference check and reconciliation of stores.
- Maintain data integrity for all stores in the lease database (Lease Eagle).
- Review lease related documentation to ensure compliance.
- Occasional preparation of retail leases and subleases and assisting the Lease Administrators.
- Interpret lease agreements working in an autonomous and detailed manner.
- Record and track all dealings and maintain lease reports and systems.
- Implement best practice within the department surrounding all lease administration issues.
- Liaising and coordinating all departments to ensure a smooth store opening transaction.
- Be conscious of new ideas to reduce costs and make more efficient use of time.
Business Operations:
- Knowledge of the property industry with capacity to understand and interpret lease contracts, understand legal terminology and the obligations of both tenants and landlords.
- Intermediate to advanced MSOffice skills.
- Self-motivated with the ability to work independently and pro-actively in a close team environment.
- A quest for excellence, high attention to detail, accuracy, consistency and organization.
- Excellent communication skills both written and verbal.
- Able to multi-task efficiently and effectively.
- Sound analytical and problem-solving skills.
- Ability to work under pressure to meet business requirements and objectives.
- Excellent team player who treats everyone with respect.
Contribution to the Group:
- Contribute actively to the business strategic direction.
- Participates in process improvement of the department.
- Positive can-do attitude.
- Coachable in all aspects, flexible and proactive.
- Actively support policies and procedures.
To Be Successful in This Role You Demonstrate:
- Experience in a similar fast paced Finance / Accounts Payable position.
- Intermediate skills using Microsoft Office Suite, in particular Excel.
- A passionate and team orientated individual.
- Exceptional attention to detail and accuracy.
- Strong communication skills with the confidence to engage with stakeholders.
- Ability to prioritize and meet conflicting deadlines.
- Experience with a property management software application (preferably Lease Eagle).
We believe in supporting diverse cultures and harnessing the unique knowledge and experience of our team. We celebrate our global presence, by supporting our culturally diverse team around the world.
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