Overview
Our client in the clothing industry is seeking a Temp Accounts Payable Administrator to join their team for a few months. The successful incumbent will be responsible for preparing invoices and documentation for sign-off by the accountant.
Minimum Requirements
- Grade 12/ Matric
- Tertiary qualification in Accounting / Finance will be advantageous
- Minimum of 3-5 years’ experience in a similar role
- Pastel Experience
- Advanced Excel
- Valid code 8 driver’s license – endorsed
Job Responsibilities
- Capture sundry creditor invoices onto Pastel Evolution.
- Ensure details are captured to the correct sundry creditor, for the correct amount and period.
- Ensure correct documentation has been attached to invoices (order numbers and values have been checked and queries resolved)
- Ensure that all invoices meet the VAT requirements of a valid tax invoice.
- Ensure that all invoices have all the correct and relevant company information displayed.
- Capture/allocate sundry creditor payments onto Pastel Evolution.
- Reconcile sundry creditors' accounts to supplier statements.
- Reconcile supplier invoices to agreed rates with standard monthly suppliers or in the case of once-off payments, to rates agreed as per the order.
- Follow up on reconciling items and ensure queries are resolved promptly.
- Agree monthly age analysis total to control account, differences to be identified and investigated.
- Preparation/submission of month-end reconciliations to the Financial Accountant for review/sign-off.
- Preparation/submission of company credit card reconciliations.
- Ensuring the effectiveness/efficiency of the sundry creditors filing system.
- Monthly review of the Creditor's Aging.
- Complete supplier credit applications when required, for review and sign-off by the accountant.
- Process payments from bank statements (Tuesday and Friday payments)
- Prepare payment recons (Tuesday and Friday payments)
- Post and File payment recons
- Print any/all invoices from email as well as corresponding orders
- GL code and account number to be written on invoices
- Process monthly invoices
- Prepare month-end recons (from 10th of each month)
- Month-end deadline list of all suppliers (to be captured by month-end)
- Send supplier remittances/ proof of payments.
- Identify potential early payment discounts/cost savings with sundry creditors. Be proactive in identifying areas/payments that may qualify for early payment discounts and alert the finance manager.
- Responsible for sundry creditor-related queries and tasks and all other ad-hoc tasks allocated by the Finance Manager.
- Communicate with all relevant departments to ensure that all documentation is received timeously.
- Assist auditors (internal/external) with required information.
- Effective communication with suppliers.
Key Competencies / Skills
- Ability to work under pressure
- Ability to use own initiative
- Good attention to detail
- Good communication Skills
- Good Problem-Solving skills
- Good social skills, ability to work in an open office environment
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