Job Description
The purpose of the position is to lead, manage and prepare cost estimates, audit projects, manage construction revenue and costs, and administer construction contracts.
KEY RESPONSIBILITIES
Measurement and certification
- Maintain an up-to-date measure of the value of work done.
- Produce monthly valuations/claims.
- Validate, agree and sign off on final accounts with PQS and Sub-contractors.
- Measure extras and VO’s.
- Prepare and update final measures.
Budget & Cash management
- Manage monthly payments according to due date.
- Oversee cash expenditure in respect of the contract.
- Appropriately manage the budget including ensuring that an accurate and up-to-date cash flow forecasting is maintained.
- Claim interest on late payments.
Contractual conditions, legal compliance, and administration
- Ensure appropriate systems and controls of contract documents are in place and implemented.
- Ensure contractual and commercial correctness including:
- Review contract documentation and brief subordinates and relevant parties in respect thereof.
- Liaise with the Contracts Manager regarding contractual requirements and ensure full compliance thereof.
- Liaise with the Contracts Manager regarding the optimal commercial strategy that must be followed in respect of the contract and its requirements.
- Prepare pre-construction documentation and follow up on signing of main contract documentation in liaison with the Commercial Manager.
- Oversee, coordinate and consolidate the submission and processing of claims.
- Ensure conclusion of all contract documentation (e.g. performance and payment guarantees, insurance, etc.) in liaison with the Commercial Manager.
- Identify and submit insurance claims.
- Identify and formulate contractual claims in conjunction with the Contracts Manager and Commercial Manager.
- Ensure that accurate and timely contract costing, reports and budgets are prepared and include:
- Monthly cost reports incorporating reconciliations of cost sheets, plant costs and late costs.
- Waste control records and materials registers on concrete and bulk materials.
- Updated budgets and forecasts.
- Ensure subordinate staff maintain an accurate and up-to-date asset register and small tool register.
- Ensure effective and efficient management of contract payments including:
- Timely measuring and processing sub-contractor payments.
- Timely measuring and processing labour-only sub-contractor and supplier payments.
- In conjunction with the Contracts Manager, validate and approve creditor and supplier invoices and payments.
- Ensure timely, efficient, and effective contract administration is undertaken including:
- Ensuring effective records management through the maintenance, collection, recording and filing of site records, instructions, and correspondence.
- Evaluation of suppliers and sub-contractors as preferred suppliers and sub-contractors against the approved suppliers’ lists.
- Evaluation and selection of additional suppliers and sub-contractors to be included on the approved suppliers’ lists.
- Approve bulk orders in liaison with the Contracts Manager.
- Approve subcontract and Labour-only sub-contract orders in liaison with the Commercial Manager.
- Ensure timely and contractually correct orders are placed.
- Review data to determine material and labour requirements and prepare an itemized list.
- Call for tenders and/or quotations and assist the buying department.
- Prepare estimates for selecting sub-contractors and determine cost effectiveness.
- Guide, lead and direct subordinate staff so that they are able to achieve the objectives set for them.
- Monitor and manage performance of subordinate staff in compliance with the Performance Management policy and processes.
- Coach, mentor and develop staff as appropriate to improve performance.
- Practice sound labour relations within the approved conditions of service regarding staff.
- Ensure compliance of subordinate staff to Khato policies, procedures, and practices.
- Maintain a critical mass of staff ensuring effective staff retention in respect of subordinate staff.
- Establish a positive work context for subordinate staff.
Cost Reporting
- Continuous, accurate cost information, analysis and cost influences are reported on.
- Cost reports to be based on sound correct information and data to ensure continuous pro-active action and effective management of the process.
Desired Experience & Qualification
Qualifications
- BSc Quantity Surveying (QS) or Equivalent, Honours qualification in the field will be an advantage.
- Building Construction or any relevant qualification.
- Registration with professional bodies will be a requirement (IBQS).
- Certified Coding Specialist (CCS).
- Contract law and insurance.
- Quantity Surveying.
- Basic financial reporting.
- Construction methods and outputs, programming, and scheduling.
- SHEQ legislation.
- At least 8-10 years’ experience in a similar position and business strategy, contract management, commercial and legal management; operational planning and implementation.
Package & Remuneration
R 840 000 p.a.
Interested?
A Consultant will be in touch if you are shortlisted for the position. Please consider your application unsuccessful should you not have been contacted within 2 weeks. We will keep your CV on our database and contact you should you match the criteria of any other vacancies.
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