4-day Office Coordinator to manage the office and operations.
What we're looking for
We are seeking a dynamic andpersonable Office Coordinator to join our team for a 3-month period. This roleencompasses receptionist duties, administrative support, personal assistanttasks, and executive support. The ideal candidate will be proactive, organised,and capable of managing multiple responsibilities efficiently.
Your new role
- Serve as the first point of contact at the front desk,greeting and assisting visitors.
- Liaise with the downstairs reception to ensure smoothvisitor management.
- Prepare and serve teas and coffees for meetings. Ensure meeting rooms are clean, tidy, and up-to-date.
- Support medical meetings and liaise with paramedics asneeded.
- Order and manage office stationery and supplies,ensuring stock levels are maintained.
- Develop and maintain a timetable to track supplyneeds.
- Update notice boards with current information andevents.
- Act as a fire warden and ensure the kitchen areas arerestocked and maintained.
- Coordinate with couriers and maintenance personnel.
- Assist with the organisation and execution ofperiodical events, including venue visits and catering arrangements (4-5 timesa year)
- Provide low-level support to three committees,including taking brief action points and scheduling meetings.
- Assist with scanning, printing, and preparing boardpapers.
- Support weekly board and directors' meetings.
- Use common sense and initiative to suggest new ideasand improvements.
What you'll need to succeed - Proven experience in a similar role within a charityor corporate environment.
- Excellent organisational and multitasking skills.
- Strong interpersonal and communication skills.
- The ability to work independently and as part of a team.
- Proficiency in Microsoft Office Suite (Word, Excel,Outlook, Teams).
What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
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