Fleet Manager

LiebenGroup • Other • Cape Town, Western Cape, South Africa • $200 - $300 / year • 1d ago

Overall Role Function

The overall objective of this operations manager role is to effectively manage and oversee the day-to-day (also nightshift) operations of the depot/plant. This includes the short term planning and scheduling of daily operations. This extends from the productivity of drivers and their vehicles; along with the overall maintenance of vehicles; solving queries and so forth, in order to deliver exceptional service within clients’ SLA.

This job will also include a skilled Tautliner to join our team. As a Tautliner, you will play a critical role in ensuring the safe and efficient transportation. Your primary responsibility will be loading and unloading goods, securing the cargo properly, and ensuring its safe delivery to the designated destinations. Additionally, you will be required to inspect and maintain the vehicle to ensure its optimum performance and adherence to safety standards.

Responsibilities:

Operate a tautliner truck to transport goods
Load and unload cargo securely
Plan routes and ensure timely deliveries
Inspect and maintain vehicle and complete necessary documentation
Adhere to traffic laws and safety regulations
Communicate effectively with dispatchers and customers
Handle any unexpected situations or delays during transport

Budget Control:

Creditors: Ensure all invoices and PO’s are signed off and submitted to Finance.
Follow up on outstanding money
Other: Insurance claims, traffic fines, vehicle maintenance
Management of driver hours

Budget and Resource Planning:

Use relevant data and analysis to give input into budget preparation for the division/depot.

Client Service:

Service Culture: Deliver within SLA
Partnership Management: Cultivate objective working relationships with a variety of stakeholders (e.g. HR team, IT, Clients)
Client Relationship Management: Daily client interactions on the frontline. Solve challenges and queries to reduce complaints.

Operational Execution:

Oversee and manage own fleet of vehicles
Schedule maintenance
Weekly checks
Services
Washbay
Breakdowns (where applicable)
Licensing of vehicles
Manage diesel consumption
Trip management
Load trips onto in-house application
Manage and schedule drivers’ working hours
Route planning
Oversee successful loading of goods at clients with all relevant paperwork
Planning and scheduling the overs (old order incomplete from last loading cycle with new orders received).

Site Management:

Manage the washbay
Manage the workshop
Manage the diesel
Other: Insurance Claims, Adhoc Projects, Debrief Paperwork (daily)

Reporting:

Prepare and submit weekly operational statistics
Prepare and submit weekly financial flash to clients
Prepare, analyse and submit monthly operational statistics

Operational Efficiencies:

Work with a team of drivers to deliver operational efficiencies. Delivery of superior quality customer experiences within SLA.

Fleet Management

Staff Management:

Personal Development: Manage own development to increase own competencies for the position function and future leadership growth opportunities.
People Management: Plan and manage performance, skills development, and team motivation. Achieve efficiencies and increase competencies. Address employee’s issues or grievances.
Management of drivers performance, i.e. weekly monitoring of their consumption per km, daily debrief, and weekly reports indicating outliers.
Driver PDP and licenses
Manage drivers’ leave and overtime (update daily)
Teamwork: Support effective teamwork within depot/branch

Job Outcomes / KPA’s

Finance: Work contributions to bottom line (e.g. increase profits, decrease costs, cash flow)
Client: Contribution to client satisfaction levels (internal and external clients)
Process: Efficiency, accuracy, and reporting
People: Management contribution supporting, growing, and motivating staff to deliver results.
Personal contribution: to team and others