Business Procurement Administrator - Natural Resources
We are SGS – the world’s leading testing, inspection and certification company. We are recognized as the global benchmark for quality and integrity. Our 89,000 employees operate a network of 2,600 offices and laboratories, working together to enable a better, safer and more interconnected world.
Key Responsibilities
- Sole point of contact for business procurement needs
- Work with Head office procurement team to ensure all the Procurement KPIs are met (savings, supplier reduction, catalogue usage, BEE maximum score, improved DPO).
- Improve efficiencies – optimum usage of the IProc system and accurate processing of actual costs and accruals
- Ensure the receipt of goods is timely and correctly recorded
- Ensure any issues on quality, service delivery or supplier’s performance are reported so that Procurement can address with the supplier.
- Ensure Preferred Suppliers are used.
- Insist on usage of vetted Preferred Suppliers and reduce significantly the need for ‘once-off’ suppliers.
- Co-ordinate with Procurement in the case of new supplier requirements, ensuring that the full documentation and motivation for a new supplier is provided and in line with procedures.
- Purchase Requests: All requisitions from business to be centrally requested on IProc using Catalog or Non Catalog process as per procedure.
- Ensure the purchase requisitions are correctly raised and the correct commodity code used to ensure accurate accounting
- Ensure no delays in processing and or approval process.
- Receiving of services/goods: Co-ordinate with Receivers in business and based on their feedback, receive in IProc.
- Order follow up: Follow up on open orders to ensure there are no issues with delivery and that receiving is promptly recorded.
- Investigate and report any discrepancies between order pricing and quantity vs supplier’s invoice.
- Report any quality issues to be taken up with supplier
- Business Support: Ensure full understanding of Business operational needs, with special focus on minimum / maximum stock levels and turnaround time.
Procurement Policies and Procedures
- Work with Procurement to achieve all KPIs
- Ensure there is no deviation from policies, procedures and system processes
- Share knowledge and resources with other Centralised Business Purchasing Officers in other business lines.
Minimum Requirements
Education
- Matric
- Tertiary Qualification (preferred)
Experience
- Procurement (1 year min)
- Transactional Administration
- Procure to Pay fundamentals and accounting.
- Oracle – IProc (preferable but not mandatory as training will be provided)
- Proficient on MS Office applications, especially Excel and Word
- Very organized
- Initiative and proactivity
- Able to professionally collaborate across all boundaries.
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