A recent professional profile photo is to accompany your application EMPLOYMENT TYPE : Permanent
SECTOR : Finance
BASIC SALARY : Market related
START DATE : A.S.A.P / Immediate
REQUIREMENTS: - Matric / Grade 12, as well as a relevant tertiary qualification in Procurement in a FMCG environment
- Proficient in Microsoft Office, Advanced Excel & SAGE
- Minimum of 5 years experience in similar role and environment
- Fluent verbal and written English communication skills
- Good understanding of Supply Chain processes
- Ability to work accurately, meticulously with high attention to detail
- Ability to be patient, tactful, diplomatic and approachable
DUTIES: Purchasing/Supply Management: - Manages the purchasing processes by integrating and optimizing all the steps required to ensure bottling production raw material requirements are met
- Maintains Supplier relationships and ensures professional customer service
- Oversees and directs staff to ensure timely arrival of raw materials and adherence to the Supplier Food Safety and Quality Assurance requirements
- Ensures all acquisition of raw materials documentation, ie purchase requisitions, purchase orders and written confirmation of delivery dates are accurate and SAGE system is up to date and maintained
- Ensures internal departments are updated timeously on any changes in purchasing order progress / delivery
- Maintains an accurate, up to date Price List Database and filing system
- Ensures timely annual update of Standard Costs in SAGE
- Oversees the procurement function, ensuring the smooth flow of raw materials for production utilization at HOOW and other specific clients are managed effectively and procured at the best price
- Ensures annual supplier price negotiations and rebate calculations are carried out timeously
- Ensures Annual Performance Ratings with suppliers are carried out and continuous performance is monitored
- Develops and implements systems to ensure accurate documentation is processed within stipulated deadlines
- Ensures accuracy of documentation and the capturing and recording of information pertaining to the export administration function is carried out
- Investigates all problem areas and takes prompt corrective action to avoid future reoccurrences
- Works with NPD to facilitate vintage changes and specification change requests, meeting required shipment dates
Production Scheduling: - Manages the process of receiving OWS and 3rd Party Bottling orders/instructions from clients ensuring all documentation requirements are in place
- Ensures a OWS and 3rd Party production plan is in place, according to orders received, maximizing production efficiencies and ensuring production can meet delivery requirements
- Monitors production line schedules to ensure 3rd Party Bottling is on track to meet production plan
- Liaises with Production Manager - Bottling and production team to ensure bottling progress of work at HOOW and 3rd Party Bottlers are in line with the 3rd Party Production Plan / or any changes/rescheduling that needs to be made.
- Ensure accuracy of 3rd Party Bottling orders being processed in terms of quantity, specification and time.
People Management: - Ensure effective communication between all personnel parties, supervising work of employees, including providing guidance in handling difficult problems and in resolving escalated complaints or disputes
- Manages staff performance and identifies training needs
Analysis & Reporting: - Monitor, investigate and report on Rework, Deviation, CAR and Customer Complaints
- Takes minutes at production meetings and keeps records thereof
- Prepares and distributes action logs timeously
- Provides production team with regular feedback of order status
- Flags problems with timing of dry goods delivery dates at least 2 (two) weeks before the production commences
- Monitors stock holding of dry goods at Suppliers and maintains stock reports by reconciling SAGE system to Supplier
- Investigates and monitors in-house inventory movements on SAGE system
- Assists in stock taking reconciliations on a monthly basis according to stock taking procedures
- Compiles and maintains a Stock Loss Analysis Report
- Timely update of SLA and KPI reports
- Provides reports to Management if and when required
- Timely update and submission of Time & Attendance report
Quality Management Systems and Health, Safety & Housekeeping: - Adheres to QMS standards and procedures
- Follows QMS protocol as described by QMS procedures.
- Adheres to the set GMP protocol and participates in various quality seminars if required
- Ensure housekeeping is kept in order and meets required standards and that all areas of responsibility are clean and neat
- Ensures compliance with company and statutory policies and procedures
HOURS: - Monday to Friday: 08:00 17:00
