Job Description
Reporting to the Financial Manager, responsibilities and essential job functions include but are not limited to the following:
- Consistently offering professional, engaging and friendly service.
- Maintaining good relationships with all departments to promote effective purchasing.
- Taking full responsibility in ordering goods on all approved Purchase Orders/Purchase requests.
- Working closely with the Executive Chef and F&B Controller to establish a good purchase specification.
- Reporting to the supplier immediately for any wrong delivery and returning the goods at the supplier’s expense.
- Updating the vendor’s list on a current basis.
- Advising Management of market trend changes.
- Conducting Market Surveys at regular intervals to keep pace with the latest trends in the market.
- Ensuring that better prices are obtained.
- Maintaining good relations with suppliers to understand the market better.
- Making regular Market Surveys for new suppliers and new products.
- Suggesting means and ways of reducing costs without affecting the quality and standard of the hotel.
- Ensuring that all purchase order requests are properly completed and approved before a purchase order is prepared and items are purchased.
- Ensuring that all items received by the hotel are properly documented in accordance with Pullman purchasing and receiving procedures.
- Generating purchase orders (or equivalent) and obtaining authorization from the Controller and General Manager prior to processing these orders.
- Providing the Controller with a monthly summary of outstanding purchase orders for goods and services received, but not yet invoiced, prior to month-end, as detailed in the Policy & Procedure Manual.
- Participating as required in the monthly or quarterly count of food and beverage inventories as well as with the quarterly count of operating equipment, according to company policy.
- Ensuring that there are sufficient expendable operating supplies on hand for each department by coordinating regular inventories with the storeroom personnel and/or department heads.
- Assisting the Accounts Payable Clerk in researching any discrepancies on invoices.
- Taking appropriate personnel-related action (i.e., hire, commend, discipline, evaluate, etc.) with Purchasing staff as required.
- Conducting frequent quality control audits to ensure staff is properly trained and following established procedures.
- Supervising, training, and motivating Purchasing department employees and thoroughly understanding all of their duties and responsibilities.
Qualifications:
- Degree in Purchasing Management, Supply Chain Management, or a related field is advantageous.
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