Overview:
Our client in the the retail sector is looking to employ an Office Manager/Bookkeeper.
Minimum Requirements:
- Grade 12 / Matric
- Relevant Bookkeeping / Finance qualification highly advantageous
- Basic bookkeeping experience essential, including capturing cash book, reconciliations etc.
- 3+ years working experience in a similar role
Responsibilities:
Finance:
- Processing on Pastel Evolution
- UIF, PAYE and SDL (EMP201)
- VAT; PAYE and UIF reconciliations - EasyFile
- Supplying income statements timeously for each business on a monthly basis
- Investigating variances and highlighting changes that affect the figures, including abnormal payments and increase in cost of sales
- Reconcile banking with cash sales monthly including undeposited cash and speedpoints
- 3rd party payments
- Petty Cash
- Financial Year preparation and submission by 30 March each year
Human Resources:
- Letters of Appointments; Contracts (Fixed Term & Permanent)
- Leave Applications & Recording
- Disciplinary Hearings
- Letters of increase
- Salaries and wages
- Staff account and loan management
Creditors:
- Supplier applications
- Checking in stock and loading GRV’s
- Intercompany journals
- Invoicing stock to the different companies
- Reconciling supplier accounts (making & checking payments)
- Processing of stock take counts
- Investigating stock take variances
Debtors:
- Account applications, including following up on trade references
- Reconciling debtors accounts
- Submitting of statements for payment
- Overdue account follow ups
- Debtors’ queries
General
- Booking of courier
- Housekeeping supplies
- Ordering of stationery
- Overall management of the office in terms of repairs and maintenance, telephone systems and IT related queries and issues
Reports:
- Daily and Monthly sales reports
- Weekly Debtors reports and meetings
- Monthly reports of the turnover
- Monthly income statements
- Monthly leave balance reports
