Job DescriptionThe Company:
Our client is a family office with the primary investment focus in UK based software businesses whislt contributing considerable resources to the management teams within the investments offering support in all areas including, Sales & Marketing, Finance & Technical support.
About the Job:
The key responsibility of the Executive Assistant will be to support the Group’s investor and the Group CEO in a confidential and discreet manner.
We are looking for a highly organised and detail-oriented Executive Assistant to provide administrative support in a High Net Worth (“HNW”) environment.
The ideal candidate will be able to manage a wide range of tasks, including:
- Managing the multiple calendars and schedules.
- Book travel and meeting for CEOs across the group companies.
- Handling correspondence and emails.
- Making travel arrangements.
- Arranging appointments and meetings.
- Running errands.
- Providing general administrative support.
- Upholding a confidential and discreet approach at all times.
- Managing insurance renewals and contract terms for a variety of assets.
- Support with the processing of purchase orders and supplier payments.
- Managing standing orders for utilities and other services.
- Managing air miles and booking flights, holidays, and restaurants.
- Obtaining visas and other travel documents.
- Managing licenses (driving, passport, etc.).
- Organising events.
- Managing property (including staff and housekeepers).
- Scheduling doctor's, dentist, and hospital appointments.
- Managing diaries.
- Liaising with legal professionals.
- Managing passwords.
- Managing correspondence (post) at various residences.
- Ordering online and managing deliveries.
- General administrative tasks and task management.
The role will also involve support other members of the Senior Management Team.
If you are a highly organised and detail-oriented individual with excellent communication skills, we encourage you to apply.
Candidate Requirements:
- 3+ years of experience as a Personal Assistant to a HNW individual.
- Excellent organisational and time management skills.
- Proficient in Microsoft Office Suite (Word/ Excel/ PowerPoint/ Outlook).
- Excellent written and verbal communication skills.
- Ability to work independently and as part of a team.
- Discreet and trustworthy.
- The ideal candidate will have a strong understanding of the needs of HNW individuals and will be able to provide a high level of service.
- The candidate must be able to work independently and as part of a team and must be able to maintain confidentiality.
- The candidate must be able to manage a wide range of personal and professional tasks and responsibilities and must be able to work under pressure.
Benefits:
- Competitive salary.
- Private Medical Insurance.
- Brilliant opportunity to learn and grow in a fast-paced environment.