Red Ember Recruitment (PTY) Ltd | Full time
Payroll Scheduling and Rostering Officer
Boksburg, South Africa | Posted on 12/09/2024
Red Ember Recruitment is seeking to hire a Payroll Scheduling and Rostering Officer based at the client in Boksburg.
Responsibilities
- Reviewing and monitoring labour management effectiveness and cost efficiency and deployment.
- Analyzing and interpreting labour management trends.
- Proposing recommendations on modifications and controls of management as appropriate.
- Implementing recommendations and monitoring effectiveness.
- Ensuring compliance with local statutory employment terms in both time and attendance systems.
- Maintaining and controlling wage rules and shift patterns within approved parameters.
- Auditing, monitoring, and reporting on compliance with the minimum standards of the company.
- Developing and setting up processes and procedures to comply with standards where not present or refine/improve as needed.
- Analyzing the attendance process and providing recommendations for change/implementation advice.
- Generating reports from a variety of databases efficiently and effectively.
- Regular reporting generation in line with weekly and monthly deadlines.
- Ad hoc reports from multiple databases, as required.
- Assisting in drafting labor forecasting in line with budgets.
- Preparing and reviewing actual against budget per site.
- Analyzing time and attendance.
- Analyzing wage records and payroll data, comparing data on a variety of reports designed to highlight labor inefficiencies and errors.
- Comparing PRP reports over periods, tracking trends, and generating statistics.
- Communicating results of analysis to relevant management including recommendations on corrective action and/or improvement.
- Assisting in conducting monthly reviews of wage costs and performances as per Business Units/sites.
- Ensuring timely capturing and control of decentralized contract schedules.
- Ensuring that contract schedule requirements on PRP are maintained, liaising with sales and operations to maintain contract requirements.
- Ensuring that PRP is updated and amended with new and lost business.
- Updating contract requirements.
- Ensuring the decentralized loading of sundry services onto the rostering system.
- Ensuring compliance with policy and procedure in relation to PRP.
- Maintaining administrative reports related to the ER database.
- Auditing sites on PRP compliance initiating training on procedure and PRP for new and existing PRP administrators.
- Managing and controlling the PRP Wage Management system nationally.
- Administration of all wage-related processes from the HR department, including new employees, terminations, resignations, salary structures and restructuring, leave planning and provisions, sick leave, allowances, and promotions nationally.
- Drafting, planning, and carrying out in-house training on systems and procedures and induction of new employees relating to rosters and uniforms.
- Structuring salary packages, and contract costs, escalations, downgrading, and financial implications for all.
- Submission and drafting of all statistical data to the Managing Director about the overall operational running of guarding wages.
- Monthly sales analysis, GP Manpower, escalations, and financial shortcomings.
- Analyzing monthly financial reports about budgetary requirements.
- Quarterly and monthly presentations on regional and national budgetary accomplishments.
- Drafting of reports and maintaining records.
- Attending and holding meetings as and when required.
- Compiling and submitting tender documents, including costing and all other requirements.
- Setting up and implementing new projects from start to handover e.g. Online intelligence, PRP Roster, Uniform system.
- Maintaining good client relations with a contracted client.
- Investigating incidents and compiling reports.
- Scheduling and managing staff.
- Motivating and disciplining staff.
- Managing and controlling the roster wage management system.
- Administration of all wage-related processes from the payroll department, including new employees, terminations, resignations, salary structures and restructuring, leave planning and provisions, sick leave, allowances, and promotions.
- Administration of all sales - ad hoc or permanent- invoicing and reconciling turnover to wages.
- Drafting, planning, and carrying out in-house training on systems and procedures and induction of new employees on the clocking system.
- Structuring salary packages of security officers, and contract costs, escalations, downgrading, and financial implications.
- Submission and drafting of all statistical data to the operations department.
- Monthly sales analysis, GP Manpower, escalations, and monthly financial reports regarding budgetary requirements in terms of manpower.
- Assisting the financial department in compiling budgets.
Requirements
- Proven 10 years experience in a payroll role.
- Training certificates and/or qualifications in Payroll essential.
- Current knowledge of payroll procedures and related laws.
- Excellent understanding of multi-location payroll and taxes.
- Familiarity with payroll software (SAGE 300).
- Meticulous.
- An analytical mind and good mathematical skills.
- Outstanding communication skills (written and oral).
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