PURPOSE OF ROLE
The Project Administrator's main area of responsibility is to support the Project Manager and Project Team with all project administrative and document control requirements.
KEY PERFORMANCE AREAS
- Assist in coordinating project correspondence/documents - i.e. delivering, filing, emailing, etc.
- Manage correspondence registers.
- Compile letters with content provided by the PM.
- Issue & receive letters and other communications.
- Review correspondence for editing purposes prior to issue.
- Take and circulate minutes of project meetings.
- Coordinate venue bookings and project meetings.
- Copying, scanning, and printing of documents.
- Answering phones and directing calls.
- Prepare presentations, letters, general typing, etc.
- Responsible for facilitating the FFD process for new employees and assist with access and hosting for visitors for the project.
- Any other general administration actions required by the FAM/Construction Manager/PM for the benefit of the department or PM/CLs to the benefit of the project/s.
QUALIFICATION AND EXPERIENCE
- Grade 12 or equivalent SAQA approved qualification + 2 years related experience.
- SAQA accredited Certificate/Diploma in administrative field is advantageous.
- Proven proficiency in MS Word, Excel, PowerPoint, and Acrobat is essential.
COMPETENCIES
- Comply with Lesedi Quality Management System.
- Work methodically with attention to detail.
- Respect deadlines and milestones.
- Act with honesty, integrity, and responsibility always.
- Independently initiate activities through self-motivation and assist others during quiet periods.
- Inform FAM if not having enough workloads for effective/productive time usage.
- Provide regular and accurate feedback on progress and issues.
- Perform professionally always - internal, external (Client, suppliers, and partners).
- Compliance with general HR rules - time booking, leave booking, time keeping, and effective time usage, etc.
Note: Should you not hear from us within 21 days of the closing of the advert, kindly regard your application as unsuccessful.
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