Operational Administrator
Key Responsibilities
Financial & Accounts Administration
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Manage daily bookkeeping tasks
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Monitor, maintain, and forecast business cashflow
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Create, issue, and follow up invoices
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Process supplier payments and reconciliations
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Track expenses and manage receipts
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Maintain accurate financial records in Xero
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Manage contracts with external suppliers and negotiate where needed
Operational Administration
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Coordinate schedules, meetings, and operational workflows
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Maintain organised document filing systems (digital & physical)
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Prepare weekly and monthly operational reports
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Support the creation of proposals, quotes, and tender documents
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Develop and update Safe Systems of Work and internal documentation
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Manage supply chain onboarding and ongoing invoices
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Ensure health and safety regulations are followed and documented.
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Support recruitment and onboarding of new staff.
Proposal & Document Preparation
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Write, format, and proofread proposals and tender submissions
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Prepare supporting documentation and compliance packs
Key Skills & Attributes
Personal Attributes
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Highly organised and able to manage multiple deadlines
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Excellent attention to detail and accuracy
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Strong communication (written and verbal)
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Trustworthy with confidential information
Experience Required
